Moving office to a bigger or more convenient location can make a significant difference to your business’s bottom line.
For starters, it revitalizes your company and gives it a chance to start fresh: new interior decor, upgraded equipment, and a new energy for your new location. Many employees need a change when they’ve been working in the same office for a long time. A workspace to share will help encourage communication and give the employees new surroundings, which will be a welcome change of environment for everyone. It may seem like something insignificant, but it has a notable impact on how coworkers feel as they work. This fresh-start-feeling will give your business a boost. Likewise, these upgrades will increase productivity and efficiency. Additionally, you have the opportunity to update and improve your brand, as it will match the new style of your office and the image it gives to your company. Although relocation may require some upfront costs, it can help you save money in the long run. Moving office can allow your company to grow and increase your workforce in quantity and quality.
#1: Hire an IT service
While office relocation has many positive benefits like boosting company morale and efficiency, it can be a tricky process. The trickiest aspect of the move will be moving the IT equipment, as staff members may not be familiar with every component. However, relocating your IT equipment safely is the most sensitive task to accomplish during a move. Mistakes could severely limit operations or have significant consequences like loss of profit. For example, a false move can wipe out vital client data. Given the catastrophes that could happen, it may be prudent to hire an IT consultancy to assist with your move.
#2: Plan ahead
To ensure the office move is a success and transitions as smoothly as possible, you need a clear plan and step-by-step strategy.
First, choose your dates for the main portions of your move, keeping in mind your employees and the activities they must perform on a day-to-day basis. You want to develop a strategy that is least disruptive to business operations. Planning properly will save in costs later.
Map out each step and their procedures, then assign tasks to individual staff members or a team in charge of a particular task or department. Create checklists to ensure optimal organization, see this office moving checklist. Make sure someone oversees small but important details, like leasing agreements with the office you are leaving as well as the office you’re moving into.
Finally, it’s key to assign an office manager who will delegate tasks and organize the move systematically. This office manager should be urged to begin immediately, ahead of time, and earlier than they think.
#3: Tackle spring cleaning
When moving to a new house, it’s the perfect time to go through your possessions and get rid of items you don’t wear or use anymore or are damaged. Think of moving office as the same perfect time for cleaning out office equipment, including getting rid of those broken scissors or old papers in the filing cabinet.
As today’s businesses rely mainly on technology, use this opportunity to clear out and upgrade your technological equipment. Printers, PCs, modems, servers; all should be assessed. This may seem like it will take extra time, but it will have the biggest impact on that fresh new start your company is looking forward to. In fact, it’s a good idea to talk to your staff and ask them directly which technology isn’t performing at a satisfactory level. Additionally, you can find out what they most require for their work to run efficiently. Certain technology may be unnecessary, or perhaps you need to purchase newer, more useful equipment.
#4: Discover new ways of working
Working in an entirely new space gives you a chance to reimagine the way your employees work. Take time to assess and ask them what working space would best suit their needs. For example, perhaps in your current office there aren’t many areas conducive to teamwork. Teams may be finding themselves constantly huddled and uncomfortably clustered around an individual’s work desk. With proper inquiry and planning, you can create the required space for them so they can do a better job and be happier. A happier team usually leads to a more successful business.
Recreating new workspaces can innovate new ways of working, such as swarm intelligence. Swarm intelligence emphasizes the power of the group and necessitates collaborative spaces where workers can convene. This allows them to bounce ideas off one another and share knowledge.
#5: Communicate with employees
It’s vital for you to keep your employees up-to-date before, during, and after the move.
You should inform them there will be a disruption to work flow as early as possible, so they have ample time to prepare. Clearly explain how their work will be affected and any tasks they need to complete before the move, such as communicating with clients about a temporary down-time in operations. If an employee is responsible for any activities during the move, make sure they know what those tasks are ahead of time. Last, make sure they feel welcomed and excited in the new space. Give them the ‘grand tour’ of where equipment is, and which spaces can be used for what. Give tutorials on how to use any new machinery. This will ensure a great kick-off to your upgraded business in a new location!
A successful office move is within your reach
If you’re reading this article, you’re already gaining wisdom about the best method to make it a success. With the help of a professional IT company to handle your IT needs, adequate planning in the early stages, and consultations with your team about their needs, you can’t go wrong. Keeping efficiency and fairness in mind, your move should go according to plan and you can continue your business’s journey with this new chapter.
It may seem like a daunting task which will require too many resources, but you’ll gain improved efficiency and increased profits in the long term after your move.
You need to remember that if you try to do everything on your own, you will face a lot of problems. This is why you need to work with expert specialists who can help you with it relocation. This will ensure that your servers, systems and other essentials are shifted in a hassle-free and safe manner. However, no matter how impossible it seems, you will be able to get it done with the help of experts.
